Sign-in for everyone
Visitors, contractors and staff sign in and out on the same tablet kiosk.
Visitor management systemCloud-based Kiosk Management Software
Turn a tablet at your entrance into a smart, touch-free reception. Visitors, contractors and staff sign in, print a badge and alert their host in seconds, with support from our Dubai team.
- iPad & Android kiosk
- Works offline
- Free trial, no card
0Core features
0Industry modules
0Built-in benefits
Overview
Manage your People to Perfection, Starting Free
ZapioVMS kiosk management software is a customisable, no-touch visitor and contractor sign-in system. A tablet at reception greets every visitor, captures their details and photo, prints a badge and tells the host they are here, while the cloud dashboard gives you a live view of who is on site at every location.
Value-added features
Better guest experience
A fast, friendly welcome at the door.
Real-time security
See who is on site at any moment.
Saves staff time
No manual logbooks or badge writing.
Less paper
Every visit is recorded digitally.
One system, every site
Head office64 on site
Warehouse22 on site
Branch42 on site
Cloud dashboardAll sites, one view
Efficient VMS · UAE's VMS @ 50% OFF
Kiosk Management Software @ 50% OFF
Get your FREE demo and expert advice on setting up a visitor kiosk at your reception.
- Free demo
- Callback within 24H
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Features
Optimised Kiosk Management Software
Everything a self-service reception kiosk needs, from the first hello to sign-out.
Offline mode
Sign-ins keep working without internet and sync when you reconnect.
Pre-register guests
Invite visitors from Outlook or Office 365; they get a QR code, directions and building information.
Badge printing
Lanyard-sized badges with photo and host print at sign-in.
Your branding
Your logo, colours and welcome screen on the kiosk.
Host alerts
Email, SMS and app alerts the moment a visitor arrives, plus parcel delivery alerts.
Custom reports
Real-time reports and an easy dashboard: by host, site, date or visit reason.
Multilingual
The kiosk speaks your visitor's language, including English and Arabic.
Evacuation headcount
A live on-site list and an online "I am Safe" check-in during emergencies.
Modules
Built for every industry
Pick your industry to see how a ZapioVMS kiosk fits your entrance.
Kiosk Management Software for Government Offices
Contactless kiosks or tablets with real-time dashboards, ID scanning, badge printing and host notifications, reducing risk at every entrance.
- Contactless kiosks
- Real-time dashboards
- ID scanning
- Badge printing
- Host notifications
Visitor Kiosk Software for Gated Communities
Residents approve visitors with a passcode and get mobile alerts for new arrivals, with separate logins for visitors, residents and guards, and a record of every entry and exit.
- Passcode approval
- Mobile alerts
- Visitor, resident & guard logins
- Entry & exit times
Kiosk Management Software for Corporate Offices
Everything a modern office reception needs.
- Cloud-based visitor log
- Photo identification
- Visitor badge printing
- Courier delivery acceptance
- Email, SMS & Slack alerts on arrival
- Two-way employee–visitor communication
- Visitor instructions
Visitor Kiosk Software for Apartments
Secure, paperless entry for residents and their guests.
- OTP-verified cloud visitor log
- Visitor photos sent to residents
- Real-time tracking
- Current-occupant lookup
- Courier deliveries
- SMS, email & Slack alerts
- Two-way communication
- Remembered details & visitor directions
Kiosk Management Software for Schools & Universities
Self check-in for students, staff and guests across every building.
- Badge printing
- Attendance marking
- Pre-issued QR codes
- Multi-building kiosks
- High-risk individual flagging
- Temporary staff tracking
- Mass alerts
- Central evacuation lists
Visitor Kiosk Software for Hospitals
Fast, safe visits for patients' families and guests.
- Kiosk & tablet self check-in
- Instant host alerts
- Pre-stored visitor details
- Health forms on mobile
- Agreement sending
- Printed badges
- On-premises tracking
Benefits
Benefits of a Tablet-Based Kiosk
Twelve ways a ZapioVMS kiosk adds a little WOW to the workday.
Cloud access from anywhere
Cloud access from any device, anywhere, with data anonymisation.
Contactless check-in
Remote check-in by QR code, with identity checks and host approval.
Instant Employee Notifications
Alerts by SMS, email, push or web notification to staff and security.
Visit Approvals
The host is alerted, and entry is allowed only after approval.
Multiple locations
One account for every office, branch and site, each with its own kiosk settings.
Access Control Integration
Track visitor movement and restrict access to sensitive areas.
Active Directory sync
Your staff list stays up to date automatically, so visitors always find the right host.
Parcel delivery alerts
Couriers sign in at the kiosk and the recipient is told a parcel is waiting.
Centralized Dashboard
Visitor data for every location in one place.
Employee app for pre-booking and check-in
Contactless employee check-in and facility pre-booking.
Print Name Badges
Scan an approved ID and print a badge at check-in.
Emergency Alerts
Alert everyone on campus from one central list.
Why VMS
We'll Take you from Greet to Great
A visitor kiosk records who visits, who they meet, when they arrive and leave and why they came, without anyone at the front desk. Your visitors get a modern welcome, and you get a secure, searchable record of every visit.
Every visit, recorded
Name
Host
Arrival
Departure
ID details
Purpose
- 01
It reinforces your brand
A smooth check-in reflects the quality of your brand.
- 02
It impresses your visitors
A well-designed system makes a great first impression.
- 03
It improves office efficiency
Your staff are free for more productive work.
- 04
It enhances data security
Only permitted visitors get in, and their movement is tracked.
- 05
It offers a modern reception area
Unmanned kiosks and tablets replace the front desk.
- 06
It makes for reduced visitor waiting times
QR codes sent in advance speed up entry.
- 07
It offers better on-site transparency
Every visitor checks in the same way, and every visit is logged.
- 08
It allows efficient contractor management
Induction videos, contract periods, licence and insurance checks, invoice verification, and blocking expired contracts.
Highlights
Forget Visitor LogBook
Data security
Data is encrypted between the tablet and the dashboard, hosted in the cloud and backed up every day.
Multi-Platform Support
A suite on web, iOS and Android: a reception tablet for self check-in, a user app for employees, and a web dashboard.
Visitor Agreements
Visitors accept NDAs or legal agreements on the kiosk before entry, with version control, signature capture and floor plans or media.
Discover more
Find all ZapioVMS features on zapiovms.com
This page covers the highlights. Visit the ZapioVMS website for the complete feature list, integrations, plans and product updates.
Check-in & badgesID scanningPre-registrationNotificationsAgreements & NDAsDeliveriesEvacuationReports & analyticsAccess controlMeeting roomsMulti-site dashboardEmployee app
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What is kiosk management software?
It runs a self-service visitor kiosk, usually a tablet at your entrance, where visitors, contractors and staff sign in, have their photo taken, accept agreements and print a badge, while hosts are told they have arrived.
Which devices does the ZapioVMS kiosk run on?
iPads and Android tablets on a stand at reception, with an admin dashboard on the web and an employee app on iOS and Android.
Does the kiosk work without internet?
Yes. Offline mode keeps sign-ins running during an outage, and the data syncs to the cloud as soon as the connection is back.
Can visitors be pre-registered?
Yes. Hosts invite visitors from the dashboard or from Outlook and Office 365. Visitors get a QR code, directions and building information before they arrive.
How are hosts notified when a visitor arrives?
By email, SMS or push notification on the employee app, as soon as the visitor signs in at the kiosk.
Can the kiosk print visitor badges?
Yes. Badges with the visitor's photo, host and date print at sign-in on a lanyard-sized label printer.
How does the software help in an emergency?
It keeps a live list of everyone on site. In an evacuation you get an instant headcount, and people can mark themselves safe with the online "I am Safe" check-in.
Is visitor data secure?
Data is encrypted between the tablet and the dashboard, hosted in the cloud and backed up every day. Only authorised staff can see visitor records.
Can I manage several locations?
Yes. Each office, branch or site gets its own kiosk settings, and you see every location in one central dashboard.
Is there a free trial?
Yes. You can start a free trial without a credit card, or book a free demo with our Dubai team.
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